The rules for Capital Allowances (CAs), like most tax issues, are complex, and should be checked carefully when planning business expenditure and completing tax returns. Here we briefly identify the main rules which will affect the small business. Please email us if you have further questions. These rules changed substantially in April 2008, and there were further changes in April 2009, especially for the rules relating to cars.
There is no obligation to claim CAs in any particular year. If no claim is made, the value for CAs is simply carried forward unchanged. Alternatively, a part claim can be made. This may be useful if a small profit is made, and the trader's personal allowance would be wasted if CAs were claimed.
|Profits before CAs||£10,000|
|Taxable profit after CAs||£7,000|
This is less than the Personal Allowance (PA), which is £9,440 in 2013-14. It is therefore better to claim only £560, and claim further CAs in future years.
Tax Planning Point
Capital Allowances are flexible, and can be used in full or in part, or not at all, in any particular year. If profits are low, it may be worth ignoring CAs in order to preserve the Personal Allowance.
Annual Investment Allowance (AIA)
An AIA of £250,000 is available for most Plant and Machinery (P&M) except cars, which means that the full cost of new equipment can be offset against tax. The allowance is reduced pro-rata for periods of less than 12 months.
Tax Planning Point
Equipment bought on the last day of the trading period will qualify for 100% AIA in that year; if the purchase is delayed for one day, the AIA will not be available until one year later.
The Main Pool
Most expenditure on which the AIA is not claimed goes into the Main Pool. An amount of 8 or 18% of this Pool can be claimed each year, depending on the type of equipment, the residue being carried forward to the following year. The value of the Pool at any time is known as the "written down value" (WDV). The amount deducted from the Pool and claimed for tax in a year is the "writing down allowance" (WDA).
|Pool written down value b/fwd:||£5,000|
|Additions during year||£2,000|
|Disposals during year (sale price)||(£1,000)|
Pools of value £1,000 or less can be written off in full. It is therefore desirable to reduce the Pool value to this value. However, the effect of the 18% WDA is that the Pool value decreases only slowly. Where possible therefore, it is desirable to keep new assets out of the Pool.
One way of doing this is to classify new assets as "short life".
Short Life Assets
It has for a long time been possible to treat some assets as "short life assets". Typically, this would have been used for items such as computers, which are likely to be written off within a relatively short period. Instead of the asset joining the main Pool, and being merged with assets which are written down slowly, the asset is treated separately as a Short Life Asset, and a balancing allowance is claimed when the asset is sold. (A balancing allowance is a CA for the unclaimed value of an asset. It will not arise on assets within the Pool, which are merged with other assets.)
A computer value £2,000 is purchased in 2011-12 and sold in 2013-14 for £200.
|WDA 18% ||£288|
|WDV c/fwd ||£1,312|
|Balancing allowance claimed||£1,112|
The effect is to accelerate the CA claim. It means that the business has obtained tax relief for the full cost of owning the asset (£2,000 - £200), by claiming £400 + £288 + £1,112.
If the computer had entered the Main Pool, the WDA in 2013-14 would have been only £236 (18% of £1,312), and an ever diminishing claim would have continued in future years. (Of course, in many cases the AIA would be used to claim the full amount in 2011-12; however, short life treatment would be useful if the AIA had not been claimed, for instance if profits that year had been low).
Tax Planning Point
If the AIA is not used, it may be worth making a Short Life Asset election to accelerate CAs.
A final point on short life assets; the rules do not insist that only assets of a short expected life, such as computers, are so classified. If the asset has not been sold within 8 years (4 years prior to April 2011), it reverts to the Main Pool.
Private Use Assets
Certain assets do not join the Main Pool. These are assets which have private use, on which separate calculations are made, so that the trader is charged for the private use. Suppose a computer value £1,000 is purchased, which is used 20% privately. The AIA or WDA is calculated, but is then reduced by the extent of the private use.
Cars are treated for CAs according to their CO2 emissions.
- Emissions less than or equal to 95 g/km - first year allowance of 100%
- Emissions between 96 - 160 g/km - WDA of 18%
- Emissions more than 160 g/km - WDA of 8%
Note that the FYA of 100% only applies to new, unused cars.
|New car of CO2 95 g/km, cost||£10,000|
|Private use 20%||(£ 2,000)|
|Total CA claim||£ 8,000|
Private use does not apply to companies which buy cars. Instead, there is a benefit in kind charge on the employee.
Tax Planning Point
New cars, with CO2 emissions of no more than 95 g/km, receive an FYA of 100%. In other words, such a car is fully deductible for tax in the year of purchase, subject to any private use deduction.
The HMRC leaflet IR 222 How to Calculate your Taxable Profits
explains the rules further, with examples. Remember however that this link may relate to the rules for and earlier tax year, and cannot be relied on when planning for 2011-12.